Private Room Reservation Policy 2008, effective 01/01/08
This policy will apply to all private and social groups meeting in clubhouses
Members will have the option of selecting catered food and beverage services, which will often replace room rental charges, or members may elect to pay only basic room rental charges, if catered food and beverage services are not desired.
Catered events may be booked up to 18 months in advance, under the terms of our standard Catering contract. A copy is always available for hostess/host review.
All reservations must be made through The Clubs Catering Department: 910-253-9500, x210.
Social room reservations – without the desired food and beverage minimum - will only be committed up to thirty (30) days prior. Clubs cannot accept long-term reservations for recurring social events that do not utilize The Clubs’ food and beverage services.
Room Rental shall not be applied on meetings of Club Advisory, monthly Club Sub-Committee meetings or Activities Committee meetings.
Food and beverage minimum purchases or room rental fee will apply to all other groups. The basic room rental fee will include basic table coverings and a beverage station consisting of iced tea and iced water.
Room Rental fees have been determined by applying seating capacity, and revenue potential, formula to each of club’s private rooms.
Special equipment rentals and specialty linens are available as needed and should be requested, in writing, three (3) weeks prior to the date of the event. Additional rental charges will sometimes apply, based on equipment requested.
The Clubs must provide all food and beverages served in clubhouses. Outside, or non-club, food or beverages, is not acceptable on club property.
The attached rates are Club Member Only rates. Non-members may have an opportunity to reserve available rooms, with food and beverage minimum and room rental rates at least two-hundred percent (200%) of published Member rates.
Minimum purchases and room rental fees have been established as follows:
Morning & Afternoon Private Room Reservations
9:00 am - 5:00 pm
|
Players Club |
Max.
Seating |
Room Rental |
OR F&B Services Minimum |
|
Smithfield |
16 |
$30.00 |
$60.00 |
|
Brunswick |
16 |
$30.00 |
$60.00 |
|
Sunroom |
22 |
$60.00 |
$120.00 |
|
|
|
|
|
|
Members Club |
Max. Seating |
Room Rental |
OR F&B Services Minimum |
|
Ballroom |
150 |
$240.00 |
$480.00 |
Evening Private Room Reservations
5:00 pm - 10:00 pm
|
Players Club |
Max.
Seating |
Room Rental |
OR F&B Services Minimum |
|
Smithfield |
16 |
$60.00 |
$120.00 |
|
Brunswick |
16 |
$60.00 |
$120.00 |
|
Sunroom |
22 |
$120.00 |
$240.00 |
|
|
|
|
|
|
Members Club |
Max. Seating |
Room Rental |
OR F&B Services Minimum |
|
Ballroom |
150 |
$480.00 |
$960.00 |
**The Founders Club is currently closed for renovations. The Founders Room, Dye Room and Main Dining Room will be unavailable until further notice. | 
